Untitled Document

Program Plan for the South Shore Video Contest

Feel free to copy!

Library: Librarian:
Address: Tel.#/E-mail:

Program Title: South Shore Libraries Young Adult Video Contest

Objective of Video Contest:
Ø to provide an imaginative venue for teens to: express themselves using library and community resources; learn new technologies; and, develop a connection to their local community as well as their regional library community.
Ø To provide youth services librarians with the opportunity to work in collaboration with their local cable stations, school media club moderators, teachers, and librarians across the region for the purpose of promoting the use of a variety of library resources, services and facilities.

Description of the Program:

The program involves three components, each demanding its own set of logistics and sponsorship. It is recommended that each participating library write its own set of program plans for each component.

First, interested librarians and/or teachers will attend a planning workshop offered by the Southeastern Massachusetts Library System to develop: a common set of guidelines for the contest; parameters for the participating teens; a timeline of activities to be handled by each participating library; and, publicity materials.

Second, each participating library will organize and hold its own YA video contest within the designated timeframe according to the parameters set at the planning workshop. Each participating library is encouraged to offer production workshops prior to the contest to help young adults learn about copyright issues, intellectual freedom, videography techniques, editing, etc. Each participating library will announce a grand-prize winning video.

Third, each participating library or school will invite production teams of its grand-prize winner to the “Felix Awards Night ” to be hosted at the Duxbury Free Library. Guidelines for the invitations will be determined at the planning workshop. During the “Felix Awards Night ” clips from the grand-prize videos will be viewed, Felix statues will be awarded for each grand-prize video, and, refreshments will be served.

Please Note:
The Southeastern Massachusetts Library System (SEMLS) Regional Office will provide a forum for the planning workshop for libraries interested in participating in the South Shore Young Adult Video Contest. The contest is not a project of SEMLS, nor is SEMLS a sponsor of the project. The Assistant Administrator for Youth Service at SEMLS is available for consulting services in all areas of this project.

The contact person for libraries participating in the South Shore Video Contest is Ellen Snoeyenbos, Young Adult Services Librarian, Duxbury Free Library. Please contact Ellen at 781-934-2721, etx. 106, or at ellens@ocln.org .

Contest Planning Details

For the purpose of these planning materials, the terms “regional,” “regionally,” and “region” refer to the group of Massachusetts libraries on the South Shore that are interested in participating in the South Shore Video Contest.

Libraries throughout the South Shore choosing to participate in this program are to contact Ellen Snoeyenbos, Young Adult Services Librarian of the Duxbury Free Library, 77 Alden Street, Duxbury, MA 02332. Ellen can be reached at 781-934-2721, ext. 106 or ellens@ocln.org .
Ellen is the South Shore libraries’ contact for this project.

Overview of Planning Logistics

1. What will be handled regionally:
Ø Brochure, cable public service announcements (psa), flyers
Ø Maintenance of a web page for contest
Ø Oscar Night of Stars, the showcase of all the local Grand Prize Winners – one from each library (see separate program plan)
Ø Supply of mini “Felix” statues engraved with “Winner, South Shore Video Contest, 2004” to be awarded at the Felix Awards Night
Ø Timeline
Ø Creation of forms: entry forms, judging forms, release forms
Ø Friends of the Duxbury Free Librarywill provide participation prizes (tee shirts, etc.)
Ø Adelphia studios throughout the area will have been alerted to the details of the contest and what they need to provide in the way of support: time in studio, editing help, etc.
Ø Pre-event workshops (?)

2. What will be handled by each participating library on a local level:
Ø All the details of the local contest: location, date, judges, prizes, local contest publicity
Ø Local collaboration with school media centers and/or school media clubs, classes, cable station, etc.
Ø Displays featuring ideas, library resources, etc.
Ø Easy access for teens to contest information, registration forms, and entry guidelines.

3. Joint efforts on a local and regional level:
Pre-event workshops on topics such as:
Ø video taping techniques
Ø storyboarding
Ø intellectual freedom/censorship for teens
Ø judges’ orientation ( a half hour review of criteria and judges’ form)

Overview of Parameters Regarding Video Production (see planning packet for more details)
Ø Teens must be 12 to 19 years of age to register to participate in the contest.
Ø Registrants are to create an original video no more than 20 minutes long.
Ø Registrants are to follow copyright regulations and will not include any use of copyrighted materials, including music, in their videos UNLESS written permissions have been obtained.
Ø Registrants must include credits in their videos.
Ø Each video entered must have been created within the 2003-2004 school year or summer of 2004
Ø A submission must fit one of the video categories to be eligible for a grand-prize.
Felix Award Night, Friday, August 27, 2004 at 7pm to 9pm at Duxbury Free Public Library

This event will be a showcase and award presentation for all of the local contests’ grand-prize winning videos. Invitations to this event will be sent to each member of the production teams. A Felix Award will be awarded to each of the local grand-prize winning teams. Clips from the winning videos will be shown. Refreshments will be served. Guests will be encouraged to dress up for the occasion. Duxbury will arrange for the refreshments, Felix statues, publicity, and video display equipment.

Felix winners are asked to bring the full-length video to be shown during the reception. A 30-second clip from the video that will be shown as the production team receives the statue.

Participants in this event are required to provide their own transportation to Duxbury Free Library.

Details pertaining to the invitations will be discussed during the planning workshop facilitated by SEMLS.

Materials Included in the Planner’s Packet

Promotional Flyer
Entry Form for Young Adults
Contest Guidelines (includes entry parameters, copyright regulations, trailer, etc.)
Sample Release Forms
Sample Statement on Acceptable Language
List of Categories
Judge’s Form
Bibliography